Studio Manager

Are you a detail-oriented leader who loves a constantly changing and enormously creative environment? Do you enjoy identifying and solving problems, refining processes, and have an exceptional work ethic? Do you love enabling people to make cool stuff? At Creative Machines, we strive to create artwork and exhibits that nobody has ever seen before. It's fun, but its hard work.

The Ideal

  • Expert Multitasker: You can juggle various tasks with multiple timelines and prioritize to ensure everything is completed. You believe no task is too small in an effort to improve the effective functioning of the company.

  • Critical Thinker: You can analyze a situation and synthesize your observations into a series of steps. You can balance big picture ideas with risks, costs, and potential benefits.

  • Organized Planner: You are proactive, not reactive. You have a strong attention to detail and planning ability. If someone asks you when a task will be completed you have an answer. You can prioritize your own work and give feedback to others.

  • Strong Leader: You are comfortable making decisions, seeing them through, and taking responsibility for the outcomes. You lead through action as a hard worker with a positive attitude. You are not afraid to go out on a limb and take reasonable risks.

  • Problem Solver: You see problems that others do not, and find solutions. You know the balance between working independently and asking for direction. You focus on results.

  • Collaborative Communicator: You value collaboration and communication. You are comfortable taking feedback on your work and implementing changes. You seek buy-in from all departments and update everyone on progress and outcomes.

Responsibilities

  • Oversee office organization including tasks such as ordering supplies, organizing/maintaining supply storage, managing office space allocation, furniture purchasing, office decorations, t-shirts, office improvements, updating forms and templates, and digital file organization. Speak with staff members to get updates on supply needs. 

  • Manage the day-to-day experience of employees including overseeing office policies and producing schedules (i.e. when the refrigerator needs to be cleaned or when swamp coolers should be turned on). Run policies and schedules by managers, communicate changes to the staff, and oversee implementation.

  • Manage company hospitality such as company lunches, donuts, client lunches, public open houses, and any other company related events.

  • Manage local vendors related to the entire company such as the alarm company, janitorial services, etc. Vet new vendors and get quotes for new projects.

  • Manage tenants for on-site rental spaces including showing spaces to new tenants, marking space in the yard for outdoor tenants, organizing parking, managing utility billing, checking rental payments, coordinating with facilities team for repairs and settling any disputes.

  • Pack and ship small packages, track packages, and ensure delivery.

  • Manage all community relations such as handling inquires with non-profit groups who contact us with questions, giving shop tours when others are not available, arranging school field trips, vetting schools who want to send us students/interns, working with community groups who want to use our space for performances, etc.

  • Arrange employee travel for installation trips, conferences, etc.

  • Help managers onboard new employees (review policies, orient them to the buildings, ensure they meet with HR, etc).

  • See Creative Machines from the point of view of a employee and potential clients. Look for ways to constantly improve the company outside of assigned tasks.

  • Assist President, Vice President, Bookkeeper, and Managers with various tasks as they come up with the goal of improving the company.

Skills

  • Ability to use Microsoft Office products such as Word, Outlook, and Excel.

  • Familiarity/willingness to learn Indesign would be a plus.

  • Strong grammar and spelling capabilities

  • AZ Driver's license

Benefits

  • Health Insurance

  • Employer matching Simple IRA retirement account

  • Discounted Dental and Vision plans

  • PTO

  • Paid Holidays

  • A Progressive Company Culture

Inquire Within!

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